Counterparty Administration Specialist

Job Overview

Vacancy Description

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We are looking for a highly organized and proactive Procurement Manager to own and run the day\-to\-day procurement and vendor management activities of the ADI Foundation — a regulated DLT entity under ADGM, driving global blockchain infrastructure development.

This is a hands\-on operational role with end\-to\-end ownership of procurement requests and vendor administration across the Foundation. The role covers routine purchasing, vendor sourcing and onboarding, KYC/KYB coordination, vendor due diligence, invoice validation, and payment coordination. It requires strong follow\-through, attention to detail, and the ability to keep multiple requests moving efficiently across internal teams and external vendors.

The Procurement Manager will report to the Chief Operating Officer and act as the primary operational owner for procurement and vendor management across the Foundation, working closely with Finance, Legal, Compliance, Operations, and other internal teams.

To own and execute procurement and vendor operations end\-to\-end, ensuring that purchasing requests, vendor onboarding, KYC/KYB requirements, due diligence, vendor records, invoices, and payment coordination are handled efficiently, accurately, and in line with the Foundation’s internal controls and compliance requirements.

Requirements

• 2\+ years of experience in procurement, vendor management, operations, compliance operations, finance operations, or a related hands\-on coordination role.
• Hands\-on experience managing purchase requests/orders, vendor sourcing or onboarding, documentation, and operational follow\-up.
• Experience working with invoices, purchase approvals, contracts, or vendor payment coordination.
• Comfortable handling document\-heavy processes and maintaining accurate trackers and records.
• Fluent in English with strong written and verbal communication skills.
• \*\*Key Competencies\*\*
• Procurement Ownership: Good understanding of end\-to\-end day\-to\-day procurement, vendor sourcing and onboarding, purchase requests/orders, vendor records, and documentation management.
• KYC/KYB \& Compliance Coordination: Comfortable collecting corporate documents, managing questionnaires, coordinating due diligence requests, and supporting compliance checks.
• Operational Execution: Strong ability to manage multiple requests, follow up consistently, maintain trackers, and move tasks through to completion.
• Commercial \& Administrative Accuracy: Able to compare quotations, review invoices against agreed terms, identify discrepancies, and maintain accurate records.
• Cross\-Functional Collaboration: Able to coordinate effectively with Finance, Legal, Compliance, Operations, business owners, and external vendors.
• \*\*Soft Skills\*\*
• Highly organized, detail\-oriented, and reliable in follow\-ups.
• Strong communication, documentation, and coordination skills.
• Proactive and comfortable working across multiple teams in a fast\-moving environment.
• Practical problem\-solving mindset with a strong sense of ownership and accountability.

Would be a plus

• Experience with KYC/KYB, vendor due diligence, compliance operations, or corporate document collection.
• Experience in a regulated, financial services, fintech, technology, or Web3 environment.
• Familiarity with procurement, vendor management, ERP, workflow, or compliance screening tools.
• Background in procurement, operations, finance, compliance, or legal administration.

Responsibilities

• \*\*Procurement Operations\*\*
• Manage day\-to\-day procurement requests across the Foundation, including office supplies, equipment, laptops, software, professional services, and other operational needs.
• Coordinate the procurement process from request to completion, including collecting requirements, sourcing vendors, obtaining quotations, comparing commercial terms, and supporting approvals.
• Ensure procureme