Document Controller (QMS)

Company: Korean Techno Inspection Middle East UAE

Location: Abu Dhabi, UAE

Employment Type: Full\-Time

Work Arrangement: Office\-Based

Department: Quality / QMS / QA/QC

1\. POSITION SUMMARY

We are seeking an experienced Document Controller – QMS / QA/QC to manage and maintain the company's quality\-related documentation and document control systems.

The ideal candidate should have a strong understanding of Quality Management Systems (QMS), ISO requirements, QA/QC documentation, document control procedures, and compliance requirements. Experience within Third\-Party Inspection (TIC), Testing \& Inspection, Oil \& Gas, Engineering, or Construction organizations will be highly preferred.

The successful candidate will be responsible for maintaining accurate, traceable, and up\-to\-date documentation while supporting internal and external audits and coordinating documentation with clients, subcontractors, inspectors, and internal departments.

2\. KEY RESPONSIBILITIES

• Manage and maintain QMS, QA/QC, and project\-related documentation.
• Control document numbering, revision status, distribution, and document traceability.
• Maintain and update NCRs, MRBs, inspection records, quality records, and other QA/QC documentation.
• Prepare, compile, and maintain inspection reports, quality dossiers, handover dossiers, and documentation packages.
• Ensure documents are properly reviewed, approved, distributed, and archived.
• Maintain electronic and hard\-copy filing systems in accordance with company procedures.
• Upload and maintain documents in the company's Document Management System (DMS).
• Monitor document submissions, approvals, revisions, and outstanding documents.
• Coordinate documentation requirements with clients, subcontractors, inspectors, and internal departments.
• Prepare weekly and monthly document status reports.
• Ensure proper document traceability and timely retrieval of records.
• Support the preparation and submission of documents for client review and approval.
• Assist in maintaining documentation required for ISO compliance.
• Support internal and external audits by providing required records and documentation.
• Ensure confidential and sensitive documents are handled appropriately.
• Identify document control discrepancies and coordinate corrective actions.
• Maintain records in accordance with the company's document retention and control procedures.
• Perform other document control and QMS\-related duties as assigned by management.

3\. QMS / QA/QC RESPONSIBILITIES

• Maintain documentation in line with the organization's Quality Management System.
• Ensure controlled documents are current and obsolete revisions are properly withdrawn.
• Maintain quality records and supporting evidence for audit purposes.
• Assist the Quality team in maintaining compliance with applicable ISO standards and company procedures.
• Support preparation of audit documentation, including evidence, records, registers, and reports.
• Maintain registers for NCRs, corrective actions, inspection reports, quality records, and other controlled documents.
• Ensure proper document identification, revision control, approval, and distribution.

4\. QUALIFICATION \& EXPERIENCE

Education:

• Diploma or Bachelor's degree in Business Administration, Quality Management, Engineering, or a related field is preferred.

Experience:

• Minimum 5 years of relevant Document Control experience.
• Experience in QMS / ISO documentation is highly preferred.
• Experience with Third\-Party Inspection (TIC), Testing \& Inspection, Oil \& Gas, Engineering, or Construction organizations is an advantage.
• Previous UAE experience is preferred.
• Experience handling QA/QC and project documentation is required.

5\. TECHNICAL SKILLS

• Good knowledge of Document Control procedures and systems.
• Working knowledge of QMS and ISO documentation