Executive Assistant to CEO

Job Purpose

The Office Manager will provide high\-level administrative, organizational, and coordination support to the CEO, ensuring the smooth and efficient operation of the CEO’s office. The role requires excellent organization, communication, discretion, follow\-up, and the ability to manage multiple priorities and confidential matters.

Key Responsibilities

• Manage the day\-to\-day administrative activities of the CEO’s office.
• Manage the CEO’s calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings on behalf of the CEO.
• Prepare meeting agendas, documents, presentations, reports, and correspondence as required.
• Follow up with department heads and employees on tasks, instructions, and pending matters assigned by the CEO.
• Maintain a proper record and status of important tasks, deadlines, and decisions.
• Coordinate communication between the CEO and internal departments, clients, suppliers, and business partners.
• Handle confidential company and management information with complete discretion.
• Draft and review professional emails, letters, memos, and official correspondence for the CEO.
• Attend meetings when required, take minutes, and ensure action points are properly followed up.
• Assist the CEO with business\-related arrangements, appointments, travel, and other administrative requirements.
• Maintain organized physical and electronic records for the CEO’s office.
• Monitor important documents, approvals, renewals, and deadlines requiring CEO attention.
• Coordinate with HR, Finance, Operations, Sales, Procurement, and other departments as required.
• Ensure instructions and decisions from the CEO are communicated accurately and followed up until completion.
• Welcome and coordinate important visitors and business guests visiting the CEO’s office.
• Support the CEO in preparing for presentations, business meetings, and management reviews.
• Handle other administrative and coordination responsibilities assigned by the CEO.

Required Skills \& Qualifications

• Bachelor’s degree in Business Administration, Management, Commerce, or a related field.
• Minimum 3–5 years of experience in office management, executive assistance, administration, or a similar role.
• Strong written and verbal communication skills in English.
• Excellent organizational and time\-management skills.
• Strong follow\-up and coordination abilities.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential and sensitive information professionally.
• Strong attention to detail and problem\-solving skills.
• Ability to work independently and manage multiple priorities under pressure.
• Professional appearance, attitude, and communication skills.
• UAE experience is preferred.

Key Competencies

• Executive \& Administrative Support
• Organization \& Time Management
• Communication \& Coordination
• Confidentiality \& Professionalism
• Task Follow\-up \& Accountability
• Problem Solving
• Attention to Detail
• Multitasking \& Prioritization
• Professional Relationship Management

Pay: AED3,500\.00 \- AED5,000\.00 per month

Work Location: In person