HR Executive

Job Purpose:

The HR Executive is responsible for supporting and managing day\-to\-day HR operations throughout the employee lifecycle, ensuring timely and accurate HR administration, recruitment coordination, employee records, payroll inputs, government\-related processes, and compliance with UAE Labour Law and company policies.

Key Responsibilities1\. HR Operations \& Administration

• Manage day\-to\-day HR activities including onboarding, employee transfers, confirmations, promotions, leave, and exits.
• Maintain accurate and up\-to\-date employee records, personnel files, HRMS data, and documentation.
• Prepare HR letters, employment certificates, salary certificates, confirmation letters, and other employee documents.
• Monitor employee contracts, probation periods, visa expiry dates, Emirates ID, insurance, and other employment\-related documents.
• Handle employee queries regarding HR policies, benefits, leave, attendance, and other employment matters.
• Ensure proper documentation and confidentiality of employee information.

2\. Recruitment \& Onboarding

• Coordinate the recruitment process from job requisition through joining.
• Source and screen candidates through job portals, LinkedIn, recruitment agencies, and other channels.
• Schedule interviews and coordinate with hiring managers.
• Prepare offers and employment documentation and coordinate pre\-employment requirements.
• Manage the onboarding process, including joining formalities, document collection, orientation, and induction.

3\. UAE Labour \& Government Relations

• Coordinate with MOHRE and relevant government authorities for employment\-related transactions.
• Support work permit, employment contract, visa, status change, cancellation, and related processes.
• Ensure HR practices and documentation are aligned with applicable UAE employment regulations. MOHRE is the competent authority regulating private\-sector labour relations in the UAE.
• Maintain proper records of labour contracts, work permits, visa documents, and employee government transactions.
• Stay updated on changes to UAE Labour Law, MOHRE requirements, and employment regulations.

4\. Payroll \& Attendance

• Prepare and verify monthly payroll inputs including attendance, leave, overtime, deductions, allowances, and employee movements.
• Coordinate with Finance/Payroll to ensure accurate and timely salary processing.
• Maintain accurate leave and attendance records.
• Assist with final settlements, EOSB calculations, and employee clearance processes.
• Investigate and resolve payroll or attendance\-related discrepancies.

5\. Employee Relations

• Handle employee concerns and HR\-related queries professionally and confidentially.
• Support disciplinary procedures, warning letters, investigations, grievances, and employee relations matters.
• Assist management in implementing HR policies and procedures consistently.
• Support employee engagement and welfare initiatives.

6\. Performance Management

• Coordinate probation reviews and employee confirmation processes.
• Support the annual performance appraisal process.
• Maintain performance management records and follow up with managers on pending evaluations.
• Assist in identifying employee development and training requirements.

7\. Emiratisation \& Compliance

• Support the company’s Emiratisation requirements, where applicable.
• Maintain accurate Emirati employee records and required documentation.
• Coordinate with relevant government platforms and internal stakeholders regarding Emiratisation initiatives.
• Support HR audits and ensure compliance with company policies and applicable UAE regulations.

8\. EOSB Preparation

• Prepare and verify End\-of\-Service Benefits (EOSB) calculations for employees leaving the company, in accordance with UAE Labour Law and company policies.
• Calculate EOSB, accrued leave salary, notice period payments, deductions, and other final settlement components.
• Coordinate with Finance/Payroll