Project Coordinator - Steel Contracting

Job Description – Project Coordinator

Position: Project Coordinator

Department: Projects

Industry: Structural Steel / Steel Contracting

Reports To: Project Manager / Project Director

Employment Type: Full\-Time

Position Summary

We are seeking a highly organized and proactive Project Coordinator to support the successful planning, coordination, execution, and completion of structural steel projects. The role will act as a key coordination point between the Project Management, Engineering, Design, Procurement, Production, Logistics, Site, QA/QC, HSE, and commercial teams, as well as clients, consultants, main contractors, and subcontractors.

The ideal candidate should have strong coordination and documentation skills, a good understanding of structural steel project workflows, and the ability to monitor multiple project activities while ensuring that deliverables are completed in accordance with approved drawings, specifications, project schedules, and contractual requirements.

Key Responsibilities

1\. Project Coordination

• Coordinate day\-to\-day project activities between internal departments and external stakeholders.
• Assist the Project Manager in planning, monitoring, and controlling project activities.
• Maintain project trackers for engineering, material procurement, fabrication, delivery, installation, inspections, and handover.
• Follow up with responsible departments to ensure project activities are completed within the planned schedule.
• Monitor project progress and highlight potential delays, risks, and constraints to the Project Manager.
• Coordinate meetings with clients, consultants, main contractors, suppliers, and subcontractors as required.
• Prepare meeting agendas, minutes of meetings, action trackers, and follow up on outstanding actions.

2\. Engineering \& Technical Coordination

• Coordinate with the Design/Engineering team regarding shop drawings, fabrication drawings, erection drawings, connection details, calculations, and technical submissions.
• Follow up on drawing submissions, consultant/client comments, approvals, and resubmissions.
• Maintain an updated drawing and document register.
• Coordinate the receipt and distribution of IFC drawings, approved shop drawings, structural details, architectural requirements, and other relevant project documents.
• Ensure that the latest approved drawings and documents are communicated to the relevant departments and site teams.
• Coordinate technical queries, RFIs, design changes, and site\-related technical requirements.
• Assist in tracking SSL, FFL, structural openings, embed plates, anchor bolts, and other interfaces relevant to steel works.

3\. Procurement \& Material Coordination

• Coordinate with the Procurement and Purchase teams to monitor material requirements and delivery schedules.
• Follow up on material submittals, approvals, purchase orders, and material deliveries.
• Monitor the availability of structural steel, plates, bolts, welding consumables, coatings, and other project\-related materials.
• Coordinate material requirements with fabrication and site installation schedules.
• Highlight potential material shortages or procurement delays that may affect project progress.

4\. Fabrication \& Production Coordination

• Coordinate with the fabrication/production team to ensure manufacturing activities are aligned with the approved project schedule.
• Monitor fabrication progress against planned quantities and milestones.
• Coordinate release of approved drawings and material information to the production team.
• Track fabrication status, inspection requirements, painting/coating activities, and readiness for dispatch.
• Coordinate with QA/QC regarding inspection and testing requirements prior to delivery.

5\. Logistics \& Delivery Coordination

• Coordinate with the logistics team regarding delivery schedules and site requirements.
• Monitor dispatch and delivery of fabricated steel materials to site.
• Coordinate deliv