Real Estate Admin

Key ResponsibilitiesBranch Administration

• Manage the day\-to\-day administrative operations of the branch office.
• Ensure the office is well maintained, organized, and operational at all times.
• Welcome clients and visitors professionally and direct them accordingly.
• Answer incoming calls, emails, and branch enquiries.
• Maintain office supplies and coordinate facility\-related requirements.
• Support the Branch Manager with administrative and operational tasks.

Sales \& Leasing Administration

• Prepare, review, and organize all transaction documentation.
• Coordinate the preparation of Form A, Form B, Form F, tenancy contracts, addendums, MOUs, and related documents in accordance with company procedures.
• Ensure all required approvals and supporting documents are obtained prior to processing.
• Maintain complete and accurate transaction files.
• Coordinate with conveyancing, finance, mortgage, and compliance teams throughout the transaction lifecycle.
• Follow up with agents to ensure timely submission of documentation.
• Track the progress of sales and leasing transactions until completion.

CRM \& Compliance

• Update and maintain CRM records accurately.
• Upload and maintain property listings and transaction records.
• Ensure compliance with RERA, DLD, company policies, and internal procedures.
• Verify client KYC documentation and transaction requirements.
• Maintain confidentiality of all company and client information.
• Ensure documentation is complete before submission to relevant departments.

Branch Coordination

• Coordinate with Head Office departments including HR, Finance, Marketing, Compliance, IT, and Operations.
• Assist in onboarding new agents by coordinating workstation setup, system access, and documentation.
• Support marketing initiatives by coordinating property listings, brochures, and promotional materials.
• Assist with scheduling meetings, training sessions, and branch events.

Reporting

• Prepare daily, weekly, and monthly branch reports.
• Maintain records of transactions, commissions, listings, and documentation.
• Monitor pending documentation and provide regular updates to the Branch Manager.
• Assist in preparing management reports when required.

Pay: AED3,500\.00 \- AED4,000\.00 per month

Work Location: In person