Senior Administrator - PMO Department

Senior Administrator \- PMO

Department: PMO (Project Management Office)

Location: Abu Dhabi, UAE (Head Office)

Company: Burtville Developments

Position Overview

Burtville Developments is seeking an experienced Senior Administrator to join its Project Management Office (PMO) in Abu Dhabi.

The successful candidate will provide administrative and coordination support to the PMO team, ensuring efficient management of project records, correspondence, meetings, action trackers, reports, and project documentation across multiple developments.

This role requires strong organizational skills, attention to detail, and experience within a Real Estate Developer, Engineering Consultant, PMC, or Construction environment.

Key Responsibilities

• Provide administrative support to the PMO Director, Project Managers, and PMO team.
• Manage project correspondence, reports, meeting minutes, and project records.
• Coordinate project meetings, prepare agendas, record minutes, and follow up on action items.
• Maintain project trackers, logs, and status reports.
• Assist in monitoring project submissions, approvals, and documentation workflows.
• Coordinate with consultants, contractors, authorities, and internal departments regarding project documentation and administrative matters.
• Prepare presentations, reports, spreadsheets, and management summaries.
• Maintain filing systems, databases, and document registers.
• Support project audits and PMO reporting requirements.
• Assist in compiling project close\-out documentation and project records.
• Ensure all records are maintained accurately and in accordance with company procedures.
• Perform other administrative and coordination duties as required by the PMO Department.

Qualifications

• Bachelor's Degree or Diploma in Business Administration, Management, Engineering, or a related field.

Experience

• Minimum 8 years of administrative experience, preferably within the UAE.
• Minimum 5 years of experience supporting PMO, Project Management, Engineering, Construction, or Real Estate Development teams.
• Experience with a Real Estate Developer, Engineering Consultant, PMC, or Construction Company is highly preferred.
• Experience supporting residential, mixed\-use, hospitality, high\-rise, or community\-development projects is an advantage.
• Strong experience in meeting coordination, reporting, correspondence management, and document tracking.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Experience using SharePoint, Aconex, EDMS platforms, or project collaboration systems is an advantage.
• Strong organizational, communication, and multitasking skills.
• Excellent written and spoken English.

Work Location: In person